Coffee and Chocolate Meltdown:

Thank you for your interest in promoting and exhibiting your products and brands in Maerua Mall.

Please note only high-quality promotions and exhibitions will be approved. The contract must be accompanied by a floor plan and a photo of how the promotional stand will look like. (In the case that you do not have a photo from previous promotions, kindly submit a short description)

The best entry point to bring your stall into the mall is through the checkers parking. We will not be able to supply free parking to exhibitors. If you however have a vehicle / caravan that is part of your stall, you will be able to drive this into the mall through the checkers entrance before 08:00 AM on the first exhibition date.

Stalls should be ready and set up by latest 09:00 AM on each exhibition date as this is when the mall officially opens.

The exhibition times will be in line with the malls opening hours on weekends:

SAT        09:00 – 17:00

SUN       09:00 – 15:00

*Please Note:  these opening times will change on the 1st of October 2019.

There will be security available in the exhibition areas, so bigger stall equipment can remain in the mall overnight. However, we recommend removing any smaller items / products to prohibit theft.

The rate for the two days of exhibition are N$ 800.00

We urge you to make use of our marketing platforms such as Facebook, Instagram and our weekly Newsletter by sending us your Artwork for your exhibition.

PROGRAM:

*Please note that this is a preliminary program and final artwork will be shared with you for distribution.

SAT        08:00                    Stalls set up

                                                                       08:30 – 09:15     Barista Workshop 1         Theme: Beginners

                                 09:00                    Stalls should be ready

                                                                      09:30 – 10:15     Barista Workshop 2         Theme: Cyphering

                                                                                  10:30 – 11:15     Barista Workshop 3         Theme: Alps and stylizing

The exact timings of the Barista of the year competition will be announced when the entries have closed and we have the exact number of participants.

SUN       08:00                    Stalls set up

                                  09:00                    Stalls should be set up

                                                                        12:00                    Announcement of the competition winners

The Competition will take place through the entire weekend. To win the prize however, the entrants will have to be present in the mall on the

29th of September at 12:00. The exact terms of the competition will be made available on our Facebook page.

                   15:00                    Exhibition ends

Vendors:

Kindly fill in our application form and our Sales and Promotions Department will get into contact with you.

The price for each 2x2m stand is N$ 800.00 for the entire weekend.
Available stands are indicated with a green colour, booked stands are indicated with an organge colour.
*Please note, your stand is only considered booked once payment has been made.We will try to allocate your preferred spot to you.
However, if this spot has been booked in the meantime, we will gladly propose a different one to you.

ONLINE REGISTRATION FORM

  • Choose your preferred stall number and position according to below floor plan
  • GENERAL TERMS: 1. No structure, materials or anything that may damage the exhibition floor, or any other part of the Mall, may be used. 2. The exhibitor must provide all equipment required for the event, which must meet health and safety regulations. This includes any leads you might need for your electrical requirements of the stall. 3. The exhibitor shall be deemed to accept sole responsibility and liability for all risks, loss or damage befalling any person or persons, and/or property as a direct or indirect result of the exhibition and indemnifies and absolves Maerua Mall, its Owners, Employees, Agents and Tenants of any liability. 4. The exhibitor shall at all times maintain and keep the exhibition and the surrounding areas clean and tidy. The centre’s contracted cleaning staff is not responsible for servicing the exhibition area occupied by an exhibitor. 5. On closing the exhibition at the end of every day, any stock or other items open to theft, loss or damage, shall be removed to a secure place by the exhibitor. The mall, the owner, employee, agents and tenants will not take any responsibility for any stock theft, loss or damages, named the exhibitors stock and / or merchandise. 6. The exhibition stand or outlet shall be manned, managed and stocked to suitable capacity at all times. Exhibition hours must be not less than 09:00 – 19:00 Monday toFriday, Saturday 09:00 – 17:00 , 09:00 – 15:00 on Sunday. 7. Any brochures and promotional material will be distributed from the stand only. Exhibitors may not approach passing trade and may not move through the centre distributing any promotional materials. 8. Should the exhibitor cancel any confirmed promotion less than one week prior to its staging, the exhibitor will be liable for 50% of the total invoiced amount. 9. The Landlord reserves the right to cancel or relocate any exhibition and may ask any exhibitor to change or remove any exhibition equipment or material. 10. All tables used during exhibitions must be covered with neat tablecloths, which must reach floor level. 11. The Landlord reserves his right to cancel or request the exhibitioner to vacate if not adhered to above mentioned rules at any given time. 12. If any part of the exhibition is found to be unsatisfactory, or if any of these rules and regulations are not adhered to, Mall Management will cancel the exhibition immediately and no refund will be due. All exhibitions are subject to spot checks and inspections.